Guide to Setting Up a Shared Calendar in Microsoft Office 365

As one of the most widely adopted productivity suites, Microsoft 365 and its predecessor Office 365 empowers over a million organizations worldwide (1). Core to its appeal lies seamless calendar and email integration advancing employee coordination. In this practical guide, we will explore step-by-step how teams can use Microsoft 365’s built-in calendaring functionality to align scheduling across the organization. From creating new calendars to establishing permissions and sharing settings, we cover the key features and best practices for configuration. ...

March 21, 2016 · 35 min · Sergi Sinyugin

Virto Released Calendar Overlay App for SharePoint Online

Our impressive, feature-rich Virto Calendar Overlay app t is available now for SharePoint Online too. Meet the brand new Calendar add-in for SharePoint Online! Virto Calendar Overlay App is a powerful and simple scheduling add-in that shows all your events from any SharePoint list and Exchange Online Calendar in different views. Check all the great features of a new Virto Calendar app. SharePoint Online Calendar plus Microsoft Exchange Outlook Calendar in one view. With Microsoft 365 Calendar app you can easily manage multiple schedules. Any SharePoint lists, even from distinct SharePoint sites, can be used as data sources. Also, the most sought-after feature SharePoint Online and Microsoft Exchange Outlook Calendar overlaying is available now in a single Virto Calendar Overlay! ...

February 5, 2016 · 2 min · Sergi Sinyugin

VirtoSoftware Releases SharePoint Online Alerts App

VirtoSoftware released Office 365 Alerts App, which allows SharePoint users to send out group and personal email notifications about certain changes of SharePoint lists. The Virto Alerts App compliments a native SharePoint notification system with additional abilities. You will definitely enjoy the user friendly interface when setting up alerts’ forms and notification conditions. SharePoint Alert Customization Creation of custom Office 365 alerts became much easier and swifter. No coding required! You just need to submit necessary information into a four-tab form. The tabs are as follows: “General”, “Recipients”, “Message View”, and “Options”. On the “General” tab, one should specify the alert name and the corresponding SharePoint list. The “Recipients” tab contains a recipient list which is supposed to receive alerts. There are a few options to select recipients. One can type in SharePoint user names or any external e-mail addresses. Alternatively, you may assign yourself as a recipient by selecting the “Me” option. Thus, the alert email will be sent to you as a user who created the alert case. The further option is sending out alerts to a certain person or a group. For example, if you need to send alerts to users assigned to a certain task, use the “Assigned to” option, and select a user or a group from the corresponding Office 365 Alert list. ...

February 2, 2016 · 3 min · Sergi Sinyugin

VirtoSoftware Introduced the Gantt Web Part New Awesome Features

Now you can schedule tasks in Virto SharePoint Gantt Chart web part automatically in dependence on relations between tasks. For example, I created two tasks and connected them by arrow to make the following dependency: the second task starts after the first task’s end date. Now Ill move the first task to a new date and change the SharePoint Gantt Chart schedule. With the new auto scheduling feature Virto SharePoint Gantt Chart web part updates second task without any alteration in task duration and changes its start date according to the end date of the first task. If I move the first task end date to Friday, the successor task start date will be Monday. [![SharePoint Gantt 1](https://pub-b3bf75c9856b4a14b0b5c25323551564.r2.dev/2018/01/virto-gantt-web-part-new-features-1.gif)](https://pub-b3bf75c9856b4a14b0b5c25323551564.r2.dev/2018/01/virto-gantt-web-part-new-features-1.gif) With this convenient feature of Virto [SharePoint Gantt](https://www.virtosoftware.com/sharepoint/gantt-chart-view-web-part/) you can easily working on a comprehensive project plan without setting dates and scheduling of dozens depending tasks manually. Another feature is the ability to automatically set a start date of depending task after the end date of the predecessor task, even if the depending task started before the predecessor. For example, I ll make the task 2 the successor of the task 1. After I set the dependency, the start date of the predecessor changes according to end date of the task 1. The parent task logic was also improved. Start and end dates (duration) of summary task are calculated according to start and end dates of it’s children. You can download a FREE 30-day trial of SharePoint Gantt Chart web part that is fully functional and explore all its features! ...

January 26, 2016 · 2 min · Sergi Sinyugin

SharePoint Glossary

Getting lost in SharePoint terminology? Check out the complete SharePoint Glossary. [nextpage title=“A”] Access control entry An entry is either a safe object discretionary access control list (DACL) or a system access control list (SACL). For a DACL, the entry allows or forbid authorization to an operator or group. For a SACL, the entry denotes which safety measures to inspect for a specific operator or group or organize the Windows Integrity Level for the object. Access control list In Windows-based systems, a record of Access Control Entries (ACE), that relate to a complete project, a collection of the object’s attribute, or a particular property of an object that defines the entrance permitted to a single or more security chiefs. Access URL This is the inner URL that is utilized by a crawler to find and log on to an item. ACE An entry is either a safe object discretionary access control list (DACL) or a system access control list (SACL). For a DACL, the entry allows or forbid authorization to an operator or group. For a SACL, the entry denotes which safety measures to inspect for a specific operator or group or organize the Windows Integrity Level for the object. ACL In Windows-based systems, a record of Access Control Entries (ACE), that relate to a complete project, a collection of the object’s attribute, or a particular property of an object that defines the entrance permitted to a single or more security chiefs. Active Directory Active Directory is a directory package designed by Microsoft for Windows domain network in order to provide the functionality which is essential for constituting and managing of SharePoint user’s account, computer accounts, set, and all linked license information used by SharePoint and Windows. Activity feed This feed gives information, SharePoint alerts and updates centered on people, articles and tags you are supporting. Activity flow This is a progressing command of a workflow that comprise of a succession of action commands/activity model commands. Action commands and Activity model commands can be arranged in any order to set up a sole SharePoint activity flow. Activity model This is an already defined order of actions. After event The handler of this asynchronous event only functions after the act that brought about the event has been concluded. Alert subscription A bid to obtain an Internet message spontaneously when user-defined standards are met. These messages are automatically created when entries such as documents, list items sites, web pages or extra resources are altered. Alerts / Alert Me An Alert is an Internet message which is delivered to subscribers automatically to inform them when user-defined standards are met. SharePoint alert messages are automatically created when entries such as documents, list items sites, web pages or extra resources are altered. Alternate Access Mapping It is used for adding many inner URL addresses to a SharePoint Site/page. Every one of the addresses is a substitute for the main address presented by the web. Alternate account A supplementary operator’s account located within a separate field, but inside similar forest as the prime account. Anonymous Authentication/Access A verification method in which neither group nor individual authenticates the individuality of the other party. Anonymous User An operator who provides no accreditation when ascertaining him/herself. App Catalog This is a SharePoint document list that overseers are able to use for allocating SharePoint and Office apps to their final consumer. App custom action It is a kind of custom action affixed to a host site by an application designed for SharePoint that networks to more functionality included in the app. App for SharePoint This is a cloud-enabled app that adds loaded development focused content to a SharePoint environment. App part An element of an app designed for SharePoint which can be fixed to a site to reveal the workability and functions of the app. App web This is a substitute website which the properties or elements of a SharePoint app is located when the app is fixed on a host web. Application directory The register on an index server or a query server where documents are kept for the intention of making a complete text index log. Application pool This is a set of one or more URLs aided by a worker procedure in Internet Information Service (IIS). Application Server This is a computer that grants vital infrastructure and packages for applications hosted on a farm. Application session The time span of a running application. The session starts the moment the application begins, and ends when the application is closed. Areas A way of establishing the gateway for directional simplification. Ascending Order A categorizing order where text strings are organized in alphabetical order, numerical values are organized from lowest to highest, while date and time are organized from oldest to latest. Attachment An exterior file located within and email message or linked with a SharePoint list item. — — Audience Groups of operators for targeting contents like Web Parts. Active Directory circulation list and SharePoint groups may be used as spectators at the site level. Audience identifier This is a GUID or string utilized to exclusively classify an audience. Audience rule A collection of analytic conditions that conclude if an operator can add associate of an audience. Authentication Authentication is the process whereby a computer system establish the individuality of an operator or other system. Authoritative page This is a Web page assigned by a site assembling administrator to be more important than other Web Pages. This is naturally the URL address of the homepage for the intranet of an association. The greater the authorization level appointed to a page, the greater it appears in search results. It is also known as Authoritative Page. Authority level This is a floating-point numerical value that concludes that a particular Web Page is more significant than other Web Pages. Permitted values are 0, 1, or 2. Zero (0) denotes the most esteemed authoritative page level. Authority page This is a Web page assigned by a site assembling administrator to be more important than other Web Pages. This is naturally the URL address of the homepage for the intranet of an association. The greater the authorization level appointed to a page, the greater it appears in search results. It is also known as Authoritative Page. Authorization Authorization is the process in which a computer system decide your utilization of a specific resource, one you’ve recognized or confirmed. Autohost AIt is used to set-up the elements of an app suitable hosts and set up app segregation automatically. Available site template An XML-based set of predefined or user defined settings that are kept as a site description configuration or a site prototype, which can be used when making a site. [/nextpage] [nextpage title=“B”] ...

November 29, 2015 · 42 min · Sergi Sinyugin

Convert Infopath to PDF with Virto Workflow Action

We just released a new SharePoint 2013 workflow activity for our Virto SharePoint Workflow Activities Extensions Kit. Now you can Convert InfoPath to PDF using SharePoint Workflow. The workflow action “Convert InfoPath to PDF” saves the conversion task in the “Virto Converting List” in the central admin site. Virto Converting App uses specified credentials to get these tasks and perform them. While executing the task, the app connects to InfoPath (which is installed on the same machine), so InfoPath is launched for a short time and closes automatically. When the conversion is completed, the app uploads to SharePoint the PDF file. ...

November 23, 2015 · 3 min · Sergi Sinyugin

SharePoint Bulk Upload Web Part Update

Html5 SharePoint Bulk File Upload web part is intended to easy uploading multiple files and documents to SharePoint document library and multiple editing taxonomy fields before uploading process. With Html5 Bulk Files Upload Web Part you can conveniently upload files with simple drag and drop feature. A new version of HTML5 SharePoint Bulk Upload is ready to use after its source code refactoring and performance increasing! Capability to predefine fields values. All uploaded files fields are filled automatically with predefined values as default values. Capability to predefine fields values via query string. Click “Create query string” and choose allowed fields and its values, then click “Next” and generate a new string. Copy the string text and paste it in your browser in the end of a URL of web parts page. Now your uploaded files have predefined fields values. With SharePoint HTML5 Bulk Upload you can easily change a uploaded file name. Changed fields values of the uploaded file are remained after editform closing without saving. For example, if you made changes in the uploaded files fields and close the edit form, you can open it again and all previously made changes will remain in the edit form. Download and try the new functionality of HTML5 SharePoint Bulk Upload. Related Products: SharePoint Bulk Files

October 2, 2015 · 2 min · Sergi Sinyugin

Sending Email Attachments with Virto SharePoint Workflow 2013

Great news for you! We’ve added a new free activity for SharePoint 2013 to our Virto SharePoint Workflows. The new activity allows you to send emails with attachments and it is absolutely free, as well as all SharePoint 2013 workflow activities by Virto! Virto SharePoint Workflow Kit is a no-code set of 230+ SharePoint extensions for creating custom SharePoint Workflows 2010 and 2013 using SharePoint Workflow Designer. Download it now on the product page. ...

September 21, 2015 · 1 min · Sergi Sinyugin

Virto Kanban Board Updates 09/2015

We are happy to announce a major updates of SharePoint Kanban web part and SharePoint Kanban app! Virto Kanban for SharePoint 2013 and Virto Kanban for SharePoint Online were upgraded and new great features were added! Another good news: design and performance were increased. Now you can enjoy new SharePoint Kanban and try all its features. A minor changes has the configuration page, we have redesigned settings in a more convenient view. Now Virto SharePoint Kanban has swimlanes! You can divide Kanban horizontal lanes into logical areas to distinguish responsibility or priority of sub-processes. Swimlanes on SharePoint Kanban board look like in example below New condition filters have been added. Now you can use improved “Show user as” option and display “Avatar only”, “Full name only” or “Avatar and full name”. Download and try a new version of SharePoint Kanban web part or SharePoint Kanban App right now! ...

September 10, 2015 · 1 min · Sergi Sinyugin

Go To Definition for Visual Studio 2015

This is short, but extemly useful post for developers who is using Visual Studio 2015 in their work. Here you can download Go To Definition plugin for Visual Studio 2015. Follow these easy steps to become happier: 1. Download 2. Unzip 3. Run GoToDefVS2015.vsix 4. Restart Visual Studio 5. Enjoy it. Make ctrl+click perform a “Go To Definition” on the identifier under the cursor. Also, when the control key is held down, highlight identifiers under the mouse that look like they have definitions to navigate to. The extension is based, in part, on an earlier sample written by Huizhong Long, a QA member of the editor team.

July 23, 2015 · 1 min · Sergi Sinyugin

New Virto Web License Manager Update Launched

VirtoSoftware just released the brand new license manager. In this article, I will describe how the licenses for VirtoSoftware components can be activated. There are two ways of activation – manual activation (offline) and online activation. You can use any of these options depending on the availability of the Internet connection at the moment of activation. Web License Manager is included in the .zip archive prepared for the installation of your component. Please unzip and install it in order to run the activation process. You can also download new Virto Web License Manager 3.5 separately for SharePoint 2016, SharePoint 2013, and for SharePoint 2010. After installation, you should ensure the Virto License Manager feature is activated for Central Administration Web Application. To activate the license go to “Central Administration – Virto Software Web License Manager”. Click “Products”. You will see the list of all VirtoSoftware components installed on your servers. On the right, your contact information is displayed. If you have an Internet connection, you will see the last available version of the product, subscription expiration statuses. Pay attention to the value of “License Status” field: ...

July 21, 2015 · 3 min · Sergi Sinyugin

SharePoint Calendar. Calendar in SharePoint. SharePoint Calendar Views

A SharePoint calendar can contain multiple items and be shared among multiple users with permission to edit. In this blog post, we have prepared a list of SharePoint views you can use and simple tips to create them. Read on to see how you can create and apply different SharePoint views for various purposes. Default SharePoint List Views Depending on the content, SharePoint lists can have various views. Open the list settings. ...

July 20, 2015 · 2 min · Sergi Sinyugin