Project Management

Introduction Have you ever found your hardworking team struggling to meet expectations, leaving everyone feeling burnt out and frustrated? Despite various attempts to improve, you still face missed deadlines and dissatisfied clients. Modern pace of decision-making demands effective productivity tools, and among them, kanban boards have established itself as a top solution. With the number of Microsoft Teams users steadily increasing worldwide, it’s essential to recognize that kanban, along with calendar and Gantt charts, stands out as one of the most convenient ways to skyrocket efficiency. ...

Every project manager values the specialized project management software. For the project managers, this software is a science, an art, an ambassador of His Majesty Control. And every project manager is in an under-cover resistance with the rest of the company. Because it’s not just the project manager. To orchestrate, you need a chorus. In this chorus, every player has to be equipped with the right tool and the notes. Unfortunately, for many parties, the science and art of project management is too exhausting. So to make your team play you need to find something very simple, something everyone can use. Let’s imagine your company uses any version of SharePoint or SharePoint Online as a communication platform, and you use one of the most common project management tools: Microsoft Project. It’s something you will orchestrate with. For the rest, you have Virto Kanban Board. Or I’d rather say Virto Kanban boardS as you can have as many boards to your SharePoint list as you need. This is the tool for your team, your chorus. Your team will update the Virto Kanban boards. Kanban boards will store the information in the SharePoint list. And here goes the magic. You open your SharePoint lists with Microsoft Project Pro and see all the updated statuses and the changes to your project. All synced, all set. Here is what Virto Kanban can help your team do. For your resource managers, team leads, you can have a separate board where they assign a specific team member to a specific task, across all projects the company run. They can also use analytics to view the reporting, filter tasks per person, see statuses, etc. An executor, a team member can see a board of the project they participate in and understand the value of the task they execute. A tip: you can allow users to only edit their tasks. They can also see their tasks only. Also, your team doesn’t have to track the changes manually. Flexible notifications for the task changes will let you know when critical events happen. Download the Office 365 Kanban and try all new features in a free trial version. ...

The SharePoint platform allows us to connect a SharePoint calendar to Outlook, and manage the imported calendar in the Outlook interface as easy as in the native environment. As for the vice versa integration, the right method is supposed to exist, though it does not work correctly, as it is expected. You can google for a solution to the Outlook-to-SharePoint integration issue, and even try implementing it if you enjoy things happening in a hard way. ...

In order to differentiate various list items and highlight key items, there can be applied a method of SharePoint list color coding. Let’s see how it works in adding colored status dots to a SharePoint report list - we’ll perform that through designating a certain color to each status value. Using a Calculated SharePoint List Column Open or create a SharePoint list that you want to add color coded status to, and go to List > List settings and click the Add a new column option. In the column creation tab, type in the name - Status indicator and select the column type - Choice. In the Choice option box enter the status colors - green, yeallow, red, and press OK. Next, create another column to display the color-coded dots. Enter the field name - Status, and select the field type – Calculated. We need to enter the formula here: ="<DIV style='font-weight:bold; font-size:50px; margin-top: 30px; color:"&[Status Indicator]&";'>•</DIV>" ...

Originally, the Kanban method was implemented at Toyota plants to improve manufacturing efficiency – as a tool for Just-in-Time manufacturing. Kanban literally means the “signboard” in Japanese, since the system operates with signals to track the replenishment cycle. The system enables people involved in the production-trade cycle to stay informed of the inventory and consumption levels. The Kanban methodology got rooted in IT Project Management due to the high relevance of lean manufacturing values for software development. Here, we find Kanban as an agile framework, that is popular among IT people for its flexibility and visibility. ...

Organizations that consistently employ project management practices boast an impressive 92% success rate (1) in meeting their project objectives—a statistic that underscores the critical role of project management in today’s corporate world. At the heart of this success is SharePoint, Microsoft’s renowned platform for collaboration and project management. As organizations strive for efficiency and seamless operation, SharePoint’s popularity has soared, making it a go-to solution for businesses aiming to streamline project processes and enhance teamwork. ...