Project Management

Today, with remote work and distributed teams becoming the norm rather than the exception, the relevance of robust project management tools has skyrocketed. Statistically speaking, a staggering 54% of project management professionals report a lack of effective collaboration technology, and a concerning 91% acknowledge that their organizations grapple with project management challenges (1). This underscores the crucial need for dynamic and integrated solutions that can streamline workflows, enhance communication, and ultimately drive projects to success. ...

Savvy project management is the engine revving business strategy, transforming lightbulb moments into tangible tasks and chasing goals with laser focus. Yet, a troubling 46% of team leaders still struggle to hit deadlines. How can this be? The problem lies in fragmented systems. Scattered apps and siloed efforts obstruct progress and breed confusion. Without centralized workflows, teams spin their wheels while managers juggle disconnected pieces. But where do you find the magic app? ...

Introduction It’s interesting when you think about it: we rely on our calendars every day, constantly checking and updating them, yet we rarely stop to consider whether they’re truly working for us as hard as they could. We’ve seen a whirlwind of innovation in all sorts of software, from project to task management, but when it comes to our calendars, many of us are stuck in the same old routines. ...

Introduction Choosing the ideal task management app is not just a matter of convenience; it’s about harnessing the full potential of your business’s most valuable asset—time. Research from Voucher Cloud reveals that the average office worker clocks in just under two and a half hours of productive time each workday. It’s a figure that begs the question: could more effective task management tools amplify this output? Yet, mastering task management is more than just a productivity booster—it’s a critical component for mental well-being and achieving a satisfying work-life balance. ...

Introduction You’ve probably heard of SharePoint, right? It’s a Microsoft tool that’s been in demand in the business world for so many years now. It’s all about making teamwork smoother, helping with document management, and improving communication within companies. Recent trends and stats show that over 200 million people and nearly 190,000 organizations worldwide are now using SharePoint. That’s quite a following! But here’s a trick – to really make the most of SharePoint, you need to start by making some smart choices, beginning with the type of site you use. SharePoint offers various types of sites, each designed for different needs. They are divided in two categories: SharePoint team sites and communication sites, and picking the right one can have a significant impact on how you use SharePoint. ...

Introduction Managing a project is like piecing together a big story, step by step. This is where Gantt charts play their part—they lay out each chapter and present the entire narrative of a project from the first page to the last, giving us every detail we need. The shift to digital collaboration means tools like these are in high demand, and platforms like Microsoft Teams are taking note. By integrating a Gantt chart app for Microsoft 365, you cut down on time spent swapping between apps to make project planning smoother. ...

Introduction Clarity is essential for effective project management, and kanban is one of the best tools to achieve this. Kanban boards are like visual cheat sheets: they lay out tasks, simplify workflows, and help teams see who’s doing what. In short, they take the guesswork out of teamwork. Microsoft Teams also plays a central role in product management for many businesses. Over the years, it has become the central hub for business communications. From discussing projects to sharing files and hosting video calls, Teams is where collaboration unfolds in real time. ...

Do you ever feel like everyone but you has a corporate Time-Turner like the ones from Rowling’s books? Does it ever seem like everyone else knows the secret of getting everything done all at once? It might seem that way, but in reality, there’s only one scientifically sound solution to getting things done – proper planning. And when you work in a team, you need to ensure adequate planning for the whole crew. ...

Introduction Gantt chart and Kanban as methods have existed for a long time. Thanks to their founders, Henry Gantt and Taiichi Ohno, we now have two fascinating business management tools. VirtoSoftware offers online and on-premises versions for both approaches. You can use Virto Gantt Chart or Virto Kanban Board for your business. But which one to choose? Or can we use both? We want to show fundamental differences between the Gantt chart and Kanban board approaches. Here is a detailed comparison to help project teams choose the right solution to visualize, plan, schedule, and manage better! ...

We’re offering an example of Virto Project Portfolio Manager use. Study the use case and decide how you can apply Project Portfolio Manager tools to your business. Introduction Working on multiple projects at the same time is a classic practice for most businesses. It is challenging to control all the projects and consider strategic objectives, complex planning, and managing resources. But if you succeed, you get the benefits. The project portfolio management approach allows portfolio managers to optimize resource planning and use them more efficiently across all the projects. As a result, you fully enjoy the method’s advantages: ...