Task Management

With only 24 finite hours in a day, knowing what happens where and when is not just a convenience but a critical component of professional success. Responding swiftly to customer needs enables your team to build trust and loyalty with clients. Yet by one estimate, the average employee loses up to 9% of their time, nearly 200 hours per year, toggling between different apps and calendars (1). This fragmentation comes at a major cost to efficiency. That’s where a master calendar can save the day. ...

Raise your hand if you’ve ever felt overwhelmed by an endless to-do list. The truth is, typical to-do lists often do more harm than good when it comes to productivity. They inundate us with too many options and tempt us to tackle simpler tasks first. Important but not urgent items like learning new skills get neglected. And without considering time availability, to-do lists lack crucial context. Timeboxing offers a smarter solution. This technique schedules tasks into defined time slots, providing structure and commitment. No wonder timeboxing ranked number one in Harvard Business Review’s study of 100 productivity hacks (1). ...

Introduction Choosing the ideal task management app is not just a matter of convenience; it’s about harnessing the full potential of your business’s most valuable asset—time. Research from Voucher Cloud reveals that the average office worker clocks in just under two and a half hours of productive time each workday. It’s a figure that begs the question: could more effective task management tools amplify this output? Yet, mastering task management is more than just a productivity booster—it’s a critical component for mental well-being and achieving a satisfying work-life balance. ...

Introduction The kanban methodology, rooted in Japanese manufacturing practices, has seen significant evolution over the years. From originally being used in factories to becoming a versatile management tool, kanban is now widely used for overseeing tasks, projects, and workflows. What are the basics of kanban? This foundational question is related to the core principles of the kanban system, which include visualizing work, limiting work in progress, managing flow, making process policies explicit, and continuously improving. In the digital landscape, online kanban boards have reinvented this classic approach, making it relevant and adaptable across industries and professions—from developers to content managers. ...

Introduction Clarity is essential for effective project management, and kanban is one of the best tools to achieve this. Kanban boards are like visual cheat sheets: they lay out tasks, simplify workflows, and help teams see who’s doing what. In short, they take the guesswork out of teamwork. Microsoft Teams also plays a central role in product management for many businesses. Over the years, it has become the central hub for business communications. From discussing projects to sharing files and hosting video calls, Teams is where collaboration unfolds in real time. ...

Overview VirtoSoftware is going to release a new update for Virto Kanban Board Pro App Microsoft Teams. We have changed the design and improved Kanban usability for mobile users. Now you can work with a full-featured Kanban Board for mobile devices. The application interface is fully adapted to mobile now. Virto Kanban Board integrates perfectly with Microsoft Teams. You can add the app to a Microsoft Teams channel as a separate tab. We have improved Kanban for Microsoft Teams: now, you can apply a dark theme to the Kanban Board added to your Microsoft Teams. ...

Open the SharePoint site page where you have added Virto Kanban Board. Click “Copy this board link to clipboard.” Insert the link to SharePoint left menu or quick launch. Now you can navigate directly to the board from the left menu. The board will open as an independent page. ...

Introduction Gantt chart and Kanban as methods have existed for a long time. Thanks to their founders, Henry Gantt and Taiichi Ohno, we now have two fascinating business management tools. VirtoSoftware offers online and on-premises versions for both approaches. You can use Virto Gantt Chart or Virto Kanban Board for your business. But which one to choose? Or can we use both? We want to show fundamental differences between the Gantt chart and Kanban board approaches. Here is a detailed comparison to help project teams choose the right solution to visualize, plan, schedule, and manage better! ...

Virto Kanban Board has multiple scenarios to implement. This case study describes how you can apply it for managing corporate training. Why corporate education is important Every successful company needs to maintain a competitive edge and increase the potential of its employees. A certificate is not the only result the teams get after going through corporate education programs. They get a better chance to discover new opportunities for their company. And what is more, they know how to bring it to life. The necessity of corporate education is obvious. But how to organize the process for training coordinators efficiently? How to make it visual and easy to manage? Finally, how to minimize manual work and manage very similar tasks on a regular basis? ...

Virto Kanban Board online application allows the use of multiple SharePoint lists for a single board. How to tune a board with multiple lists — please see our article. Basic Reasons to Use Virto Kanban Board Virto Kanban Board App for Office 365 and MS teams allows users to level up the task management in your company. The app visualizes the tasks from a SharePoint list your team is working with as a classic Kanban board. Also, with the Virto Kanban Board tool, you can group tasks horizontally — in swimlanes. Add flexible reporting with charts, colored tags, quick edit of cards, and filters, and you get the perfect solution for managing tasks. ...